Site Secretary / Document Controller

Placed: 03/12/17
Region: United Kingdom
Category: Jobs


Content of the advertisement:

Our client is seeking a capable and experienced Site Secretary to provide efficient secretarial and administrative support. The role will start in January 2018. The duration of the project is 3 years and our client will offer the right candidate an incentive for a long placement within the team.

Hours of work: 8:00-17:00 Monday to Friday

1. Opening and reading mail and taking relevant actions where appropriate.

2. General typing and administrative duties.

3. Composing and sending routine correspondence

4. Answering the telephone and dealing with routine enquiries.

5. Co-ordinating and managing the diary of the team.

6. Organising itineraries and other bookings.

7. Receiving guests/visitors and co-ordinating meeting requirements as necessary.

8. Creating and maintaining information on systems, taking actions required and improving existing systems.

9. Creating and maintaining efficient filing systems.

10. Undertaking additional projects as required

Previous experience of an administrative or secretarial role desirable
Good planning and organisational skills
Good communication skills
Tact and diplomacy
A basic level of audio typing/ shorthand- if required for the role
Ability to work as part of a team and accept responsibility for defined areas of work