Business Unit Coordinator

Placed: 05/12/17
Region: West Yorkshire
Location: Leeds
Category: Jobs


Content of the advertisement:

PURPOSE OF THE JOB
The main feature of this role will be to offer support to the Business Unit managerial team, ensuring the effective provision of administration support to the business unit, maintaining concise records and detail of CBREs correspondence.

RESPONSIBILITIES
Business Unit Co-ordinator Duties:

Providing administrative support to the business unit management and contract support team to include:
Day to day admin, including photocopying, typing and taking telephone messages
Responsible for updating and maintaining the central contract filing for the business unit.
Preparing and issuing predefined reports for both internal and external customers
Maintenance of Business Unit directors diary
Preparation of business unit review documentation
When required, attending meetings to take notes or minutes and ensure follow up action undertaken
Organising/ co-ordinating team and contract review meetings
Dealing with frequent queries from site based CBRE staff and clients.
Arranging training courses for business unit support staff and contract managers.
Customer contact both internal and external
Assisting contract support team (holiday cover)
Completion of time sheets and holiday records for the central business unit team
Developing systems and procedures to improve the overall efficiency of the office
Undertake any other duties as requested by the Finance Manager and Business Unit director.
Ensuring there is a sufficient supply of all office stationery, including but not limited to: toners and printer cartridges for the colour printer and photocopies
ACCOUNTABILITIES

Reporting to the Business Unit Director/Manager
PERSON SPECIFICATION

Education

[Essential]

Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification.

[Desirable]

Higher educational qualifications to A Level/HNC/D/GNVQ would be beneficial.

Training

[Essential]

Very proficient in the use of Word, Excel, Access and PowerPoint.

[Desirable]

Experience of using Finance Support Systems.

Experience

[Essential]

Experience of a similar role incorporating sales support in a medium-sized business.

Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.

Aptitudes

Excellent command of the English language demonstrated through good verbal and written communication.

Must be detail conscious, accurate and methodical in approach.Strong organisational and communication skills.

Able to work systematically and use own initiative.

Able to work on more than one task at any given time.

Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.

Character

Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good moral within the office.

Confidential approach and discrete. Must be able to influence others, and engender confidence in senior managers through both face-to-face, telephone and written communication.

Reliable, able to complete work within required time frame and manage own deadline requirements.

Calm manner able to work under pressure and against rapidly changing demands and priorities.

Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.

Success Criteria

Completes work within required time frame and delivers against critical cut off dates

Timely and accurate preparation of correspondence, reports and other administrative documents.

Circumstances

Must be flexible to work outside core office hours from time to time, and to travel on occasions to other work locations