PA- Leading Architectural Company based in London

Placed: 06/12/17
Region: London
Location: London
Category: Jobs


Content of the advertisement:

PA (maternity cover)- Leading Architectural & Design Company based in London

£32-45,000

Based in London

Reporting to: Head of Practice Operations

This is an exciting opportunity to join a leading international Architects based in London. My client is looking for a PA to join their practice. This is a challenging and hugely rewarding role, where excellent communication andorganisational skills are vital, and a flexible, creative, solutions-based approach isimperative to support the Director, whilst also assisting the smooth-running of the widerbusiness.

The PAs are part of the Support Team which ultimately report to the Head of

Practice Operations. The Support Team achieves its collective aims through
teamwork, high levels of service to colleagues and clients, personal development,
cost awareness and receptiveness to new ways of working, recognising at all times
the crucial contribution it has to the overall success of the practice.

Key Responsibilities:

·Extensive diary management using Microsoft Outlook forward planning, meeting
preparation, maps, room/venue bookings, organisation and co-ordination of all
aspects of the Directors activities (both business and personal)

·Management and review of the Directors inbox, responding to emails

·Gate keeping and acting as a shield (when required), dealing with callers/visitors on the telephone and in person

·Taking messages, passing them on effectively and maintaining a reliable tracking
system to ensure that appropriate action is taken

·Liaison with in-house project teams, including other PAs/team
support, often acting as first point of contact and on behalf of the Director in his absence

·Working with discretion, professionalism and tact at all times: recognising the
necessity to work with absolute confidentiality when required.

·Business trip and personal travel arrangements (global), including flights, hotels,
trains, car hire, visas, insurance, etc.

·Arranging building tours and site visits liaison with contractors and building
managers

·Typing and formatting all correspondence, including dictated emails.

·Dealing with all paperwork, including binding, scanning, post and management of all
filing; both paper and electronic (using centralised document management system)

·Preparation of monthly expenses and adherence to company procedures regarding financial processes.

·Help to build a strong studio support team - engaging, encouraging and delegating
tasks to the PA Support incumbent, working alongside the Team Coordinators, and
ensuring cover arrangements for role are in place, at a high level of competence and morale.

·A strong team player, working alongside and supporting other members of the
support team, as well as members of the architectural teams, forging excellent
relationships with all.

Skills & Experience:

·Proven PA experience (at least 5 years at senior level)

·Educated to A Level standard or similar

·Excellent IT skills including advanced knowledge of Microsoft packages; Outlook,

·Word, Excel, PowerPoint. Knowledge of Adobe InDesign beneficial

·Fast, accurate Touch Typing minimum speed 60wpm

·Excellent standard of written English

Price / Salary: £32000 - £45000/annum